Online Forum Policy

Effective date: May 1, 2020

Group Rules & Etiquette

Thank you for being part of our community. To ensure the best possible experience for all members, we have established some basic guidelines for participation.

By joining and using this community, you agree that you have read and will follow these rules and guidelines. You also agree to reserve discussions and shared files and content to that best suited to the medium. Here you can solicit the advice of fellow meeting professionals, benefit from their experience, and participate in ongoing conversations based on a variety of topics. All content is subject to review by the RHMP Steering Committee. Questions should be directed to the Steering Committee via the Contact Us link on this site. Technical questions on association management issues should be directed to

Please take a moment to acquaint yourself with these important guidelines. If you have questions, contact In order to preserve a climate that encourages both civil and fruitful dialogue, we reserve the right to suspend or terminate membership in this community for anyone who violates these rules.

The Rules

  • All responses should be of an educational tone that provides information or tips on how the individual can solve the challenge.

  • Please refrain from direct solicitation or posting a commercial message. A response which has a direct solicitation may be denied. Avoid using language which can sound like a solicitation, such as; "our services", "we are the best at... ", or "my business". Contact people directly with product and service information if you believe it would help them.
  • A response to the original thread may be declined if it does not answer the question or remain relevant to the original discussion point. 
  • Don't challenge or attack other community members. The discussions and comments are meant to stimulate conversation not to create contention. Let others have their say, just as you may.
  • Use caution when discussing products. The information posted in the forums is available for all to see, and comments are subject to libel, slander, and antitrust laws.  
  • Contact if you want to propose a new topic.
  • All defamatory, abusive, profane, threatening, offensive or illegal materials are strictly prohibited. Do not post anything that you would not want the world to see or that you would not want anyone to know came from you.  
  • Please note carefully all items listed in the disclaimer and legal rules below, particularly regarding the copyright ownership of information posted.  
  • Remember that other participants have the right to reproduce postings to this site unless you specify otherwise.  
  • Post your message or documents only to the most appropriate lists or libraries. Do not spam several lists or libraries with the same message.
  • All messages must add to the body of knowledge. We reserve the right to reject any message for any reason.

Discussion Group Etiquette

  • Include a signature tag on all messages. Include your name, affiliation, location. 
  • State concisely and clearly the topic of your comments in the subject line. This allows members to respond more appropriately to your posting and makes it easier for members to search the archives by subject. 
  • Include only the relevant portions of the original message in your reply. Delete any header information, and put your response before the original posting. 
  • Only send a message to the entire list when it contains information that everyone can benefit from.  Contact a person individually (“Reply to Sender”) if your message will only pertain to them.
  • Send messages such as "thanks for the information" or "me, too" to individuals--not to the entire list. Do this by using the "Reply to Sender" link to the left of every message.
  • Do not send administrative messages, such as remove me from the list. Instead, use the web interface to change your settings or to remove yourself from a list. If you are changing e-mail addresses, you do not need to remove yourself from the list and rejoin under your new e-mail address. Simply change your settings.
  • Warn other list subscribers of lengthy messages either in the subject line or at the beginning of the message body with a line that says "Long Message."

    The Legal Information

    This site is provided as a service for the members of Reston Herndon Meeting Planners (RHMP).  RHMP is not responsible for the opinions and information posted on this site by others. We disclaim all warranties with regard to information posted on this site, whether posted by RHMP or any third party; this disclaimer includes all implied warranties of merchantability and fitness. In no event shall Reston Herndon Meeting Planners (RHMP) be liable for any special, indirect, or consequential damages or any damages whatsoever resulting from loss of use, data, or profits, arising out of or in connection with the use or performance of any information posted on this site.

    Do not post any defamatory, abusive, profane, threatening, offensive, or illegal materials. Do not post any information or other material protected by copyright without the permission of the copyright owner. By posting material, the posting party warrants and represents that he or she owns the copyright with respect to such material or has received permission from the copyright owner. In addition, the posting party grants Reston Herndon Meeting Planners (RHMP) and users of this site the nonexclusive right and license to display, copy, publish, distribute, transmit, print, and use such information or other material.

    Messages should not be posted if they encourage or facilitate members to arrive at any agreement that either expressly or impliedly leads to price fixing, a boycott of another's business, or other conduct intended to illegally restrict free trade. Messages that encourage or facilitate an agreement about the following subjects are inappropriate: prices, discounts, or terms or conditions of sale; salaries; profits, profit margins, or cost data; market shares, sales territories, or markets; allocation of customers or territories; or selection, rejection, or termination of customers or suppliers.

    You acknowledge and agree that you may not upload, post, reproduce or distribute any User Content on or through this Site that is protected by copyright or other proprietary rights of a third party, without obtaining permission of the owner of such right. Any copyrighted or other proprietary content distributed with the consent of the owner must contain the appropriate copyright or other proprietary rights notice. The unauthorized submission or distribution of copyrighted or other proprietary content is illegal and could subject you to personal liability or criminal prosecution.

    You grant RHMP and its affiliates a perpetual, irrevocable, worldwide, royalty-free, non-exclusive right and license to use, reproduce, modify, adapt, publish, translate, create derivative works from, distribute, publicly perform and publicly display the User Content you upload, post or transmit to the Site (in whole or in part) and/or to incorporate it in other works in any form, media, or technology now known or later developed. You also grant each user of this Site the right to access, display, view, and reproduce such User Content for personal use. You represent and warrant to RHMP that you have the right to grant the licenses stated above.

    RHMP does not actively monitor the site for inappropriate postings and does not on its own undertake editorial control of postings. However, in the event that any inappropriate posting is brought to the attention of RHMP we will take all appropriate action.

    RHMP reserves the right to terminate access to any user who does not abide by these guidelines.


    Reston Herndon Meeting Planners (RHMP)
    APEX Meetings is the managing agent for RHMP

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